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Sr. Financial Reporting & Budget Accountant in Chicago, IL at Ada S McKinley

Date Posted: 1/3/2019

Job Snapshot

Job Description

Basic FunctionPrepares financial statements for internal users. Collects and analyzes financial data, ensuring that all reporting is in compliance with GAAP reporting guidelines. Researches accounting rules and regulations and makes recommendations regarding company policy. Assists external auditors during the annual audit preparation process and during the site visits. Responsible for all activities in the accounts payable function. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Reviews applicable accounting reports and accounts payable register to ensure accuracy. Assists, prepares, and coordinates the annual budgeting process for Ada S. McKinley Community Services’ 50 plus programs, and its four affiliates. Manages the agency’s fixed asset accounting process, including the annual reconciliation process. Works closely on special projects directly with the Controller.

Principal Duties and Responsibilities

  • Assists supervisor in planning the accounting requirements of the Agency’s internal reporting requirements for received contracts and awards from governmental agencies (federal, state, county, and City of Chicago), including foundation and corporate funding awards.
  • Maintains all required annual budget forms for the annual operating budget process for 50 plus programs, including recommendations of further enhancing the process with new technologies or further highly sophisticated micro excel spreadsheets by no later than the 15th of May, and with completion by June 30th for board presentation.
  • Directs and coordinates budgeting activities including budget formulation and monitoring under closely supervision of the Controller. Works closely with the revenue team to assure accuracy with the issued and approved funder budgets to avoid any budget variance or discrepancies.
  • Attends quarterly budget review meetings with Senior Management and Program Directors and follows through on required internal budget revision process, including timely upload into the budget data file in Microsoft Dynamic within a 60 day period. Prepares detail general ledger information for the four quarterly budget review meetings ahead of time.
  • Completes monthly recurring and standard journal entries on or before the 10th following month end.
  • Distributes all monthly generated fiscal reports in utilizing the agencywide information network.
  • Assists Controller in special projects.
  • Reconciles the residential trust accounts, including issuance of the client statements on a monthly basis. Works closely with the Director of Residential Services of any HUD related matters, including monitoring and reconciliation of required tenant deposits as per the HUD Handbook. Continues to enhance the process of the client’s trust fund expense check process.
  • Attends annually required HUD training seminars to assure to assure the agency follows all applicable compliance rules and regulations for the HUD Handbook.
  • Responsible for managing the annual renewal and compliance reporting of lost fixed asset with the State of Illinois and assures the agency is in compliance at all times.
  • Performs accounting tasks, applying well-established management and accounting principles and practices to a variety of problems to include analyzing and preparing reports as required.
  • Manages and reconciles asset clearing account on a monthly basis. 
  • Studies and standardized procedures to improve efficiency of processes.
  • Reviews account reconciliations and financial statements for reasonableness and compliance with accounting principles.
  • Maintains confidentiality of all information and adheres to the Agency’s Code of Ethics.
  • *Performs complex statistical functions and other related duties as assigned.
  • * Non-essential duties

Job Requirements



  • Bachelor’s degree in accounting and five to seven years of computerized general accounting experience preferably in the not-for-profit industry. Master degree or registered CPA is a plus.
  • Relies on extensive experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected.
  • Thorough knowledge of accounting principles, procedures practices and laws and regulations related to accounting activities.
  • Highly motivated and being a self starter.
  • Strong interpersonal, organizational, planning and communication skills.
  • Ability to use the computer to analyze, prepare and retrieve data, reports, and to do planning.
  • Ability to develop, recommend and implement effective and defensible approaches to achieve organization goals.
  • Ability to establish and maintain effective working relationships with divisions, department heads, managers and outside individuals and groups as appropriate.
  • Ability to interpret an extensive variety of technical information in mathematical or diagram form.
  • Ability to remain composed and recommends appropriate actions under stressful conditions which may result from increased responsibilities and timetables.
  • Ability and willingness to work overtime hours as required
  • Proficient with personal computer hardware and various software applications, such as fluency with Microsoft XP Professional, Windows 7, and Microsoft Office Suite 2007 –Microsoft Business Solutions/Dynamic – Great Plains Release 10.0, including financial reporting module FRx is a plus.



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