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Human Resources Generalist 2 in Paris at Ada S McKinley

Date Posted: 1/4/2019

Job Snapshot

Job Description

Nearly 90 years ago, our founder, Mrs. Ada Sophia McKinley, a retired school teacher and pioneer social worker, organized a settlement house in Chicago's Bronzeville community to meet the pressing needs of returning World War I soldiers and their families and to help these individuals integrate into and become productive citizens of the city of Chicago.

Since that beginning, Ada S. McKinley Community Services, Inc. has expanded from a settlement house to 43 sites across six divisions and has become a comprehensive, fully-accredited, human services agency. 

Included among those sites are six Head Start programs; one school for children with multiple disabilities; one charter school for high school drop outs; seven janitorial work-training sites for adults with disabilities; one foster care emergency shelter; and many other services and programs.

At Ada S. Mckinley we transform lives and strengthen communities. We are seeking talented individuals who will join us in furthering the mission of the agency which is to serve and bring lasting positive change to underprivileged communities in the Chicago area. Our staff is our most valued asset and as such we offer competitive compensation and excellent benefits (medical, dental, vision, LTD, retirement, life insurance, PTO, paid holidays, and tuition reimbursement).

OVERVIEW: We currently have an opportunity available for a Human Resources Generalist. This is a junior level position and will perform professional level duties related to Human Resources, including handling responsibilities in the following functional areas: employee relations, training, recruitment and benefits administration. Assists the Director of Human Resources to ensure operational effectiveness and exceptional customer service to the employee population of the agency.

Duties may include but are not limited to:

  • Partners with employees and management to administer and communicate various Human Resources policies, procedures, laws, standards and government regulations.
  • Assists with recruitment of exempt and non-exempt personnel and temporary employees.
  • Maintains Applicant Tracking System with accuracy and timeliness. Compiles reports and trends of analytical data pertaining to recruitment needs and turnover. Administers and controls all functions of the system pertaining to users.
  • Works with the HRIS (Ceridian) to accurately enter new and current employee information, changes and updates; assists with self-service database administration.
  • Coordinates and conducts pre-employment/background screening, new hire orientation, benefits orientation, open enrollment and various trainings.
  • Assists with updating the statistical portions i.e. (workforce, availability, applicants, hires, terminations, etc.) of the Agency’s EEO/Affirmative Action program annually to meet compliance and assists with preparing and submitting the EEO-1,VETS-100 and Affordable Care Act reporting.
  • Assists with the administration of the Agency’s health and welfare benefits; which includes Medical, Dental, Vision, Flexible Spending, Life Insurance and LTD. Reconciles monthly invoices and maintains vendor databases.
  • Serves as back up contact for insurance brokers and benefit plan representatives.
  • Assists employees with benefit election and comprehension of benefit plans.
  • Assumes responsibility for distributing annual medical notices to employees.
  • Establishes and maintains positive working relationships with staff members of the agency, external agencies and vendors.
  • Assist the payroll department in updating employee changes to ensure accurate processing of biweekly payroll for two company codes.
  • Provides guidance to management staff in relation to employee coaching, performance improvement plans, and corrective actions.
  • Performs other duties as required or assigned which are normally within the scope of duties enumerated above.

Job Requirements

Education/Experience: Bachelor’s degree in Human Resources, Business or related field and 2 plus years of experience in Human Resources, or an equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.

Additional qualifications:

  • Must possess  knowledge of HR laws, practices and policies required and have experience with administering various health and welfare plans.
  • Excellent communication skills, including written and verbal. Comfortable giving presentations to both large and small groups.  
  • Previous experience with HRIS and timekeeping systems strongly preferred, such as ADP.
  • Some payroll experience; serving as back-up or assisting the payroll department.

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