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Administrative Assistant job in Chicago at Ada S. McKinley Community Services, Inc.

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Administrative Assistant at Ada S. McKinley Community Services, Inc.

Administrative Assistant

Ada S. McKinley Community Services, Inc. Chicago, IL Full Time
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Basic FunctionWith a minimum of supervision, performs basic clerical functions sometimes of a confidential nature.

Principal Duties/Responsibilities:

  • Performs a variety of clerical functions having some degree of complexity.
  • Takes responsibility for maintaining files, records, statistics and other reports used by social workers or other staff in up-to-date fashion.
  • Maintains responsive relationship to the unit staff.
  • Plans and organizes work to meet scheduled deadlines.
  • Maintains knowledge of the program and agency policies and procedures.
  • Greets and directs clients and other callers using some judgment in relaying program information.
  • Performs a variety of monthly scheduled clerical functions in accordance with pre-set schedule.
  • Maintains supplies and/or stock inventories and the implementation of purchase orders.
  • Assists with arrangements for agency meeting.
  • Composes reports or correspondence as directed by supervisor.
  • Maintains and updates files.
  • Receives and screens incoming calls, taking messages
  • May assist supervisor in insuring that general office coverage is consistent.
  • Performs other duties as assigned

Mental/Physical Demands: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Work requires prolonged concentration using a computer in analyzing and manipulating data. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Environmental Conditions: The noise level in the work environment is usually moderate. Duties are performed in a typical office environment. No unusual or adverse working conditions exist.

Job Requirements

Qualifications:

  • Education: Position requires a minimum of a high school diploma, knowledge of office equipment and the ability to type with accuracy and speed up to 50 WPM and to accurately use grammar, punctuation, spelling and sentence structure.
  • Experience: Minimum two years of administrative experience within an office setting preferred.

Ada S. McKinley Community Services, Inc. is an Equal Opportunity Employer and does not discriminate in hiring or employment based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, physical or mental disability, or age. In addition, the agency offers special programs that provide training and employment opportunities for adults with developmental and intellectual disabilities, giving them an opportunity to live with dignity and become self-sufficient.

Recommended Skills

  • Administration
  • Audio Equipments
  • Data Processing
  • Punctuation
  • Statistics
  • Grammar
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Job Snapshot

Employee Type

Full-Time

Location

Chicago, IL

Job Type

Admin - Clerical, Nonprofit - Social Services

Experience

Not Specified

Date Posted

12/28/2021
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Think you're the perfect candidate?
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