Project Manager – Filter Exchange Services in North Chicago, IL at Ada S McKinley

Date Posted: 2/15/2021

Job Snapshot

Job Description

Basic Function: Supervises and directs the daily operation of filter change services following contract and regulatory requirements; coordinates the daily tasks and special projects.  Supervises and manages staff, manages inventory supply, and completes quality inspections. 

Reporting Relationship:

Reports To: Senior Project Manager for Great Lakes

Supervises: Filter Service Technicians (contract service workers)

Principal Duties/Responsibilities:

  • Trains develop and supervise all employees who work for the filter exchange contract to ensure efficiency, quality, and timely work completion.
  • Prepares daily work schedules and assigns relief personnel to fill in for absent/vacating staff.
  • Develops filter exchange schedules and notifies contracting officer and other appropriate parties of the schedules' implementation.
  • Ensures needed filters are order and maintains the needed filters on stock. Ensures filters are inventoried, storied, and delivered to and from the base.
  • Assists in developing quality control standards and procedures and implements quality control procedures at the project site.
  • Makes regular quality control inspections in accordance with established standards and ensures quality parameters are being met.
  • Maintains day-to-day relationship/rapport with contracting officer, inspectors, and other customers.
  • Serves as the initial point of contact with the contract officer representative and contracting officer regarding contract specifications and requirements.
  • Receives and responds to notices of deduction, commendations, and inspection reports.
  • Ensures all invoices are processed for payment.
  • Ensures all information needed for timely revenue billing is submitted.
  • Maintains appropriate inventories of supplies; develops systems for distributing and monitoring supply usage.
  • Maintains appropriate records to assure financial accountability and operates the contract within the assigned budget.
  • Prepares payroll time sheets, personnel records, and employee benefits reports.
  • Develops and implements regular equipment maintenance, repair, and inspection program with proper documentation.
  • Ensures appropriate staffing level and hiring practices.
  • Implements staff orientation and training programs.
  • Maintains timely management reports.
  • Ensures the safety and wellbeing of employees at the contract site; implement safety standards and programs.
  • Ensures the use of a property management system to ensure the completion of timely work tasks.
  • Attends supervisory conferences.
  • * Requests purchases of supplies and equipment within budgetary limits; monitors program expenditures.
  • * Assists in developing contracts, budgets, marketing custodial services, and identifying competitive placement slots for clients.
  • * Performs other duties as assigned.

* Non-essential duties

Mental/Physical Demands: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Work requires prolonged concentration using a computer in analyzing and manipulating data. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.  The employee frequently is required to sit.  The employee is occasionally required to stand and walk.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  This job's specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Environmental Conditions: The noise level in the work environment is usually moderate.  Duties are performed in a variety of settings. 

Job Requirements


  • The position requires five years experience in field of custodial services, at least three years in management with supervisory experience. Managing multiple locations is a plus.
  • Preferred College Degree and National Executive Housekeeping
  • Knowledge of cleaning methods materials, equipment and practices.
  • Ability to instruct housekeeping employees in the performance of manual tasks requiring moderate strength.
  • A thorough knowledge of the operation of all mechanical cleaning equipment.
  • Ability to prepare written reports and other correspondence relating to the job.
  • Demonstrated ability to manage time efficiently and to organize tasks effectively.
  • Ability to partner with clients individually in family, to help them mobilize resources and their inner capacity to address problems they face.
  • Ability to coordinate effectively with team members, other agency resources and outside services in addressing client needs.

This description documents the general contents and requirements of the job.  It is not to be construed as an exhausted statement of duties, responsibilities, or requirements.  The principal duties and responsibilities shown are all essential job functions except for those indicated with an asterisk (*). The requirements listed above are representative of the knowledge, skill and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.



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