Human Resources Generalist in Chicago, IL at Ada S McKinley

Date Posted: 5/28/2021

Job Snapshot

Job Description

  • Basic FunctionPerforms professional level duties related to Human Resources, including responsibilities in the following functional areas: benefits administration, payroll, and human resources information system.   Assists the Sr. Director of Human Resources to ensure operational effectiveness and exceptional customer service to the employee population of the agency.


    Reporting Relationship:


    Reports To:  Senior Director of Human Resources


    Principal Duties and Responsibilities:


    • Partners with employees and management to administer and communicate various Human Resources policies, procedures, laws, standards and government regulations.


    • Assist in maintaining Human Resource Information System ensuring data integrity, the creation and maintenance of appropriate tables and configurations in core HR functions for accurate payroll processing. 


    • Work closely with Payroll manager each pay period, initiating employee changes, hires and terminations.  Perform payroll audit each pay period ensuring solid HR system configuration, appropriate benefit deductions, and pay amounts.


    • Assume primary management with the administration of the Agency’s health and welfare benefits, in accordance with Agency policy, benefits programs such as life, health, dental and disability insurance, vision plan, flexible spending, vacation, sick leave, tuition reimbursement and leaves of absence.


    • Manage, analyze, and identify benefit options for recommendation to management that include health and welfare, life insurance, EAP, and pension. Work closely with providers, brokers and 3rd party vendors.  Oversee the reconciliation of benefits accounts


    • Manage open enrollment process. Coordinate and/or conduct benefits open enrollment and processes enrollment forms and changes to the carrier.  Maintains carrier contact to investigate/resolve discrepancies expeditiously.


    • Resolve employee questions and problems by interpreting benefit policies and procedures.




    • Coordinate and process employee family medical leave act requests (FMLA). Administer FMLA paperwork, review documentation, determine employee eligibility, make recommendations to approve or deny request in compliance with Federal Regulations.


    • Responsible for keeping all confidential FMLA records. Works with the program/department supervisor in tracking employees FMLA time used.


    • Maintain professional and technical knowledge by attending educational workshops; reviewing

    professional publications; establishing personal networks; and participating in professional societies.


    • Maintain and apply knowledge of legal requirements and government reporting regulations affecting benefits, personnel records and ensures that related policies, procedures and reporting are in compliance.


    • Works with the HRIS (UltiPro) to accurately enter new and current employee information, changes and updates; assists with self-service database administration.


    • Assists with updating the statistical portions i.e. (workforce, availability, applicants, hires, terminations, etc.) of the Agency’s EEO/Affirmative Action program annually to meet compliance and assists with preparing and submitting the EEO-1,VETS-100 and Affordable Care Act reporting.


    • Serves as back up contact for insurance brokers and benefit plan representatives.


    • Assists employees with benefit election and comprehension of benefit plans.


    • Establishes and maintains positive working relationships with staff members of the agency, external agencies and vendors.


    • Assist the payroll department in updating employee changes to ensure accurate processing of biweekly payroll for two company codes.


    • Assist in providing guidance to management staff in relation to employee coaching, performance improvement plans, and corrective actions.   


    • Performs other duties as required or assigned which are normally within the scope of duties enumerated above.


    • Maintain confidentiality of all information and adheres to the Agency’s Code of Ethics.


    • * Prepare and submit government-mandated reports.


    • * Complete special assignments or projects as required or directed.



    Mental/Physical Demands:


    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Work requires prolonged concentration using a computer in analyzing and manipulating data.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.  The employee frequently is required to sit.  The employee is occasionally required to stand and walk.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, color vision depth perception, and ability to adjust focus.


    Environmental Conditions:


    The noise level in the work environment is usually moderate.  Duties are performed in a typical office environment.  No unusual or adverse working conditions exist.



Job Requirements

    • Qualifications:


      • Bachelor’s degree in Human Resources, Business or related field and 4 plus years of experience in Human Resources, or an equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.  HR certification preferred.


      • Must possess good knowledge of HR laws, practices and policies required and have experience with administering various health and welfare plans.


      • Excellent communication skills, including written and verbal. Comfortable giving presentations to both large and small groups.  


      • Previous experience with HRIS and timekeeping systems strongly preferred, such as ADP, Kronos, Ceridian, or UltiPro.


      • Previous payroll experience; serving as back-up or assisting the payroll department.


      • Previous experience administering the entire suite of employee benefits as well as leave of absence activies.


      Other Skills/Abilities:


      • Proficient with PC hardware and various software applications such as Microsoft, XP, NT, Word, Excel, PowerPoint.


      • Ability to work under the stress of maintaining proper liaison between Program/Department Heads, managers and employees.


      • Ability to exchange information clearly and concisely and to present ideas, reports facts and other information.


      • Ability to comprehend consequences of various situations and make appropriate individual(s) aware of same for decision making.


      • Ability to manage own work flow and resolve questions and problems with supervisor.


      • Ability to meet attendance standards and work over-time hours, when required.


      • Ability to maintain confidentiality of all information.


      • Must possess good organizational skills and be detail oriented; must exhibit accuracy when working with details.

      This description documents the general contents and requirements of the job.  It is not to be construed as an exhausted statement of duties, responsibilities or requirements.  The principal duties and responsibilities shown are all essential job functions except for those indicated with an asterisk (*).  The requirements listed above are representative of the knowledge, skill and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. REVIEWED: 10/1999, 9/2002, 8/2005, 7/2006, 8/2007, 9/2008, 10/2009, 12/2010,11/2011.; 10/2013; 5/2013, 12/2016, 12/2020



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