Human Resources Generalist II in Chicago, IL at Ada S McKinley

Date Posted: 4/21/2021

Job Snapshot

Job Description

Basic FunctionPerforms professional level duties related to Human Resources, including responsibilities in the following functional areas: employee relations, training, recruitment and benefits administration. Assists the Sr. Director of Human Resources to ensure operational effectiveness and exceptional customer service to the employee population of the agency.

Principal Duties and Responsibilities:

  • Partners with employees and management to administer and communicate various Human Resources policies, procedures, laws, standards and government regulations.
  • Assists with recruitment of exempt and non-exempt personnel and temporary employees to include managing job descriptions, position postings and advertising, and hiring details.
  • Maintains Applicant Tracking System with accuracy and timeliness. Compiles reports and trends of analytical data pertaining to recruitment needs and turnover. Administers and controls all functions of the system pertaining to users.
  • Works with the HRIS (UltiPro) to accurately enter new and current employee information, changes and updates; assists with self-service database administration.
  • Coordinates and conducts pre-employment/background screening, new hire orientation, benefits orientation, open enrollment and various trainings.
  • Serves as primary contact for various audits relating to new hire documentation and background check investigations.
  • Assists with updating the statistical portions i.e. (workforce, availability, applicants, hires, terminations, etc.) of the Agency’s EEO/Affirmative Action program annually to meet compliance and assists with preparing and submitting the EEO-1,VETS-100 and Affordable Care Act reporting.
  • Assists with the administration of the Agency’s health and welfare benefits; which includes Medical, Dental, Vision, Flexible Spending, Life Insurance and LTD. Reconciles monthly invoices and maintains vendor databases.
  • Serves as back up contact for insurance brokers and benefit plan representatives.
  • Assists employees with benefit election and comprehension of benefit plans.
  • Assumes responsibility for distributing annual medical notices to employees.
  • Establishes and maintains positive working relationships with staff members of the agency, external agencies and vendors.
  • Assist the payroll department in updating employee changes to ensure accurate processing of biweekly payroll for two company codes.
  • Provides guidance to management staff in relation to employee coaching, performance improvement plans, and corrective actions.   
  • Performs other duties as required or assigned which are normally within the scope of duties enumerated above.

Mental/Physical Demands:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Work requires prolonged concentration using a computer in analyzing and manipulating data.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.  The employee frequently is required to sit.  The employee is occasionally required to stand and walk.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, color vision depth perception, and ability to adjust focus.

Environmental Conditions:

The noise level in the work environment is usually moderate.  Duties are performed in a typical office environment.  No unusual or adverse working conditions exist.

Job Requirements


  • Bachelor’s degree in Human Resources, Business or related field and 2 plus years of experience in Human Resources, or an equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.
  • Must possess good knowledge of HR laws, practices and policies required and have experience with administering various health and welfare plans.
  • Excellent communication skills, including written and verbal. Comfortable giving presentations to both large and small groups.
  • Previous experience with HRIS and timekeeping systems strongly preferred, such as ADP, Kronos, Ceridian, or UltiPro.
  • Previous payroll experience; serving as back-up or assisting the payroll department.
  • Experience recruiting for both exempt and non-exempt personnel in a non-profit environment and working with an applicant tracking system.

Other Skills/Abilities:

  • Proficient with PC hardware and various software applications such as Microsoft, XP, NT, Word, Excel, PowerPoint.
  • Ability to work under the stress of maintaining proper liaison between Division/Department Heads, managers and employees.
  • Ability to exchange information clearly and concisely and to present ideas, reports facts and other information.
  • Ability to comprehend consequences of various situations and make appropriate individual(s) aware of same for decision making.
  • Ability to manage own work flow and resolve questions and problems with supervisor.
  • Ability to meet attendance standards and work over-time hours, when required.
  • Ability to maintain confidentiality of all information.
  • Must possess good organizational skills and be detail oriented; must exhibit accuracy when working with details.